Managing workplace safety isn’t just about keeping up with regulations — it’s about staying organized in a world full of moving parts. From incident reports and training records to inspections and chemical inventories, the paperwork alone can get overwhelming. That’s where safety management system (SMS) software comes in.
These platforms centralize critical safety processes, helping companies prevent risks, maintain compliance, and respond faster when issues arise. Instead of chasing spreadsheets and scattered files, teams can use one system to manage audits, track incidents, and stay aligned with OSHA, ISO 45001, and other standards.
In this guide, we’ll explore the top safety management system software providers of 2025, comparing their features, strengths, and use cases. Whether you’re running a university campus, a construction site, or a multinational enterprise, the right SMS software can make compliance and safety management simpler, smarter, and more effective.
1. CampusOptics
We designed CampusOptics with colleges and universities in mind, since campus safety usually spans labs, residence halls, stadiums, and more. Our platform helps bring those areas together so safety staff aren’t relying on scattered spreadsheets or disconnected tools. Using both web and mobile access, we can log incidents, track chemicals, conduct inspections, and keep permits up to date in one system. That way, the information doesn’t sit in silos and people see the bigger picture of what’s happening on campus.
Another focus for us was mobility. Campus safety staff rarely stay behind a desk, so we built features like barcode scanning, talk-to-text for inspections, and quick access to emergency plans straight from a phone. Issues can be documented with photos, routed for follow-up, and tracked until resolved. By bringing these processes into everyday workflows, safety tasks feel less like an afterthought and more like part of how the campus runs.
Key Highlights:
- Mobile access with barcode and QR scanning
- Chemical inventory and hazardous waste tracking
- Safety inspections, permits, and incident reporting
- Emergency pre-plans and floor plan access
- Role-based permissions and single sign-on
Services:
- Environmental health and safety management
- Fire and life safety monitoring
- Risk and incident management
- Emergency planning support
- Safety training assignment and tracking
Contact Information:
- Website: www.campusoptics.com
- App Store: apps.apple.com/ua/app/campusoptics
- Google Play: play.google.com/store/apps/campusoptics.app&pcampaignid
- Address: 7951 Shoal Creek Blvd., Suite 275 Austin, TX 78757
- Phone Number: (888)748-7652
- Email: contact@campusoptics.com
2. Chematix
Chematix was developed to give organizations a way to manage the full lifecycle of chemicals and related resources. Their system is structured around modules that cover procurement, inventory, waste tracking, finances, and resource management. Instead of separate spreadsheets or paper logs, they provide a single framework where chemicals can be ordered, tracked, and monitored through each stage until disposal. This approach is designed to support researchers, administrators, and compliance staff who need clear records for both daily use and regulatory reporting.
They also emphasize compliance features, especially for institutions that must meet federal requirements around chemical security and waste management. With functions for DHS threshold reporting, auditing, and regulatory control, the platform aims to reduce the risk of missed obligations. The modular design means organizations can use what they need, whether that’s procurement workflows, waste reporting, or financial oversight tied to chemical use. In practice, it becomes a structured way to handle chemical-related responsibilities across departments.
Key Highlights:
- Modular design with inventory, procurement, waste, financial, and resource tools
- Full chemical lifecycle tracking from acquisition to disposal
- Regulatory compliance support, including DHS chemical reporting
- Financial management and auditing functions
- Security and access control features
Services:
- Chemical inventory and lifecycle management
- Procurement of chemicals and supplies
- Waste management and regulatory reporting
- Financial oversight linked to chemical usage
- Resource and system administration
Contact Information:
- Website: www.chematix.com
- Address: 1100 Peachtree Street NE Ste 250 Atlanta, GA 30361
- Phone Number: 877.700.2600
- Email: contact@sivco.com
3. Vertére
Vertére provides chemical inventory management software that extends into biological samples, equipment, waste, and SDS tracking. Their approach is modular, giving labs the option to manage different aspects of operations under one system. Barcode-enabled tracking, mobile access, and automated alerts are used to reduce errors and give staff quick visibility of stock, expiring chemicals, and compliance thresholds. By centralizing documentation and safety data sheets, they help organizations maintain readiness for inspections and audits without relying on manual updates.
They also support specialized needs across different lab roles. For example, stockroom managers can process internal orders and manage purchasing, while emergency responders can access reports on on-site chemicals to improve response time. Built-in regulatory lists, such as DHS and SARA, allow teams to check compliance status as they go. With modules covering procurement, biological inventory, and waste handling, the system is designed to adapt to both research and operational environments.
Key Highlights:
- Barcode-enabled inventory tracking
- Mobile-friendly access to chemical records
- Automated alerts for stock levels and compliance thresholds
- Regulatory reporting with built-in lists
- Modules for biological, equipment, and SDS management
Services:
- Chemical inventory lifecycle tracking
- Biological sample management
- Equipment and asset tracking
- Stockroom and procurement workflows
- SDS and hazardous waste management
Contact Information:
- Website: www.vertere.com
- LinkedIn: www.linkedin.com/company/vertere
- Phone Number: 888-837-8373
- Facebook: www.facebook.com/VertereInventoryManager
- Twitter: x.com/VertereIM
- Instagram: www.instagram.com/vertereinventory
4. Intelex
Intelex offers a broad platform that brings together health and safety, quality, risk, and environmental management under one system. Their applications cover a wide range of organizational needs, from incident and audit management to training and document control. Rather than focusing on a single aspect of compliance, they provide a framework that different industries can adapt to their operations, whether that’s manufacturing, construction, or logistics. The platform is built to let teams track issues, assign tasks, and maintain compliance records without relying on separate tools.
They also include sustainability and ESG features, giving organizations a way to monitor environmental impact alongside safety and quality performance. With real-time analytics and mobile access, information can be shared across departments and reported when needed. This integration allows companies to link safety data with quality processes or environmental reporting, creating a unified view of risks and performance. For teams working across complex industries, the goal is to keep processes consistent while reducing the gaps that usually appear between different systems.
Key Highlights:
- Wide set of modules covering EHSQ and ESG
- Incident, audit, and training management tools
- Document control and compliance tracking
- Real-time reporting and analytics
- Mobile access for field teams
Services:
- Health and safety management
- Quality and supplier oversight
- Risk management processes
- Environmental and sustainability monitoring
- ESG performance and reporting
Contact Information:
- Website: www.intelex.com
- App Store:apps.apple.com/us/app/intelex-mobile
- Google Play: play.google.com/store/apps/intelex.intelexmobile
- LinkedIn: www.linkedin.com/company/intelex
- Address: 2 Blagrave St Reading, RG1 1AZ United Kingdom
- Phone Number: +44 20 3795 5646
- Facebook: www.facebook.com/intelextechnologies
- Twitter: x.com/Intelex
- Instagram: www.instagram.com/intelextechnologies
- Email: intelex@intelex.com
5. Cority
Cority provides an integrated platform that brings together safety, compliance, health, risk, and sustainability management in one environment. Their system, called CorityOne, combines mobile tools, analytics, and applied AI to support organizations working in high-risk or highly regulated industries. Instead of running separate systems for incidents, audits, health monitoring, and environmental reporting, they give teams one place to track and analyze this data. The idea is to simplify processes while maintaining compliance with international standards.
They also highlight the importance of flexibility and scale. The platform covers industries ranging from manufacturing and energy to healthcare and government. Users can document incidents, measure emissions, manage audits, or track occupational health records, all within the same system. Mobile access through myCority allows reporting and task completion in the field, while dashboards and analytics provide insights across departments. For organizations balancing EHS and ESG goals, Cority’s setup aims to create a single framework that connects safety performance with sustainability outcomes.
Key Highlights:
- Unified EHS+ platform with compliance, safety, health, and ESG modules
- Applied AI for risk detection and process automation
- Mobile reporting and task management with myCority
- Industry coverage across manufacturing, healthcare, energy, and more
- Security features including FedRAMP authorization
Services:
- Safety and incident management
- Environmental and emissions tracking
- Occupational health and industrial hygiene monitoring
- Risk and audit management
- ESG and sustainability reporting
Contact Information:
- Website: www.cority.com
- Address: Crown House 143-147 Regent Street London W1B 4NR United Kingdom
- Phone Number: +1 416.863.6800
- Email: community@cority.com
6. Enablon
Enablon, part of Wolters Kluwer, offers an integrated risk and EHS platform that combines safety, environmental, quality, and ESG management. Their system is designed to help organizations manage risk and compliance across the full value chain, from workplace safety and process control to sustainability reporting. Rather than separating these functions, Enablon provides a single framework where data can be collected, analyzed, and shared to support operational decisions.
They place strong focus on industries with high compliance demands, including energy, construction, chemicals, and manufacturing. Features such as Control of Work, Process Safety Management, and Environmental Management are combined with reporting tools that support both EHS and ESG requirements. Enablon Open Insights, their analytics module, integrates with enterprise systems to give organizations visibility into performance in real time. The platform is used globally, supporting teams that need both local detail and corporate-level oversight.
Key Highlights:
- Integrated risk and EHS management platform
- Modules for safety, environment, quality, and ESG
- Control of Work and Process Safety Management tools
- Real-time analytics through Enablon Open Insights
- Global user base across high-compliance industries
Services:
- Environmental compliance and reporting
- Health and safety management
- Process safety and operational risk management
- ESG and sustainability disclosure
- Quality and product stewardship
Contact Information:
- Website: www.wolterskluwer.com
- LinkedIn: www.linkedin.com/company/wolters-kluwer
- Address:30 Churchill Place London, E14 5REÂ
- Facebook: www.facebook.com/wolterskluwer
- Instagram: www.instagram.com/_wolterskluwer
- Email: info.enablon@wolterskluwer.com
7. EcoOnline
EcoOnline focuses on bringing health and safety, chemical compliance, and sustainability into one cloud-based system. Their platform is built to provide real-time visibility of safety data, chemical records, and ESG reporting, so teams don’t need to manage information in separate files or tools. They use dashboards, QR code reporting, and automated alerts to help users capture and track events directly from the field, while centralizing compliance records for audits and reporting.
Their system also supports chemical management across multiple sites, climate and ESG reporting, and workforce training. By combining these elements, EcoOnline aims to give organizations a practical way to connect day-to-day safety actions with broader compliance and sustainability strategies. Mobile access and configurable dashboards make it easier for teams to adapt the software to their own needs, whether that’s monitoring stock, tracking emissions, or training workers.
Key Highlights:
- Cloud-based platform for EHS, chemical, and ESG management
- Real-time reporting with QR codes and mobile access
- Dashboards and analytics for monitoring trends and leading indicators
- Training and e-learning modules for workforce safety
- Centralized compliance and sustainability reporting
Services:
- Health and safety management
- Chemical safety compliance
- ESG and climate reporting
- Workforce training and learning management
- Data analytics and compliance tracking
Contact Information:
- Website: www.ecoonline.com
- App Store: apps.apple.com/us/app/ecoonline
- Google Play: play.google.com/store/apps/ecoonline.pro
- Address: Aldgate Tower, 2 Leman Street, London, UK E1 8FA
- Phone Number: (+44) 20 8133 4551
8. SiteDocs
SiteDocs provides a safety management platform built with field teams in mind. Their system combines compliance monitoring, form scheduling, and certification tracking in one place. Office staff can automate reminders, schedule recurring toolbox talks, and follow compliance in real time, while workers in the field only see the forms and tasks assigned to them. This reduces confusion on job sites and keeps attention on what actually needs to be completed.
They also account for the realities of work in the field by including offline access, so records and forms can be submitted even without a network connection. Once back online, everything syncs automatically. On top of that, SiteDocs has introduced AI-driven insights to help companies analyze safety data and identify patterns that might otherwise be overlooked. By focusing on usability and task visibility, they aim to make compliance part of everyday routines instead of a separate burden.
Key Highlights:
- Real-time compliance monitoring for workers and contractors
- Automated reminders for certifications and scheduled tasks
- Recurring forms and toolbox talks
- Worker-specific to-do lists to reduce confusion
- Offline functionality with automatic syncing
- AI-powered insights for safety data analysis
Services:
- Compliance tracking and reporting
- Certification and training reminders
- Digital form scheduling and management
- Job site safety monitoring
- AI-driven data analysis and insights
Contact Information:
- Website: www.sitedocs.com
- App Store: apps.apple.com/us/developer/safety-reports-com-inc
- Google Play: play.google.com/store/apps/safetyreports.unified
- LinkedIn:Â www.linkedin.com/company/sitedocs
- Address: 20 Eastbourne Terrace London, United Kingdom W2 6LA
- Phone Number: +44 (0) 207 864 1565Â
- Facebook: www.facebook.com/sitedocs
- Twitter: x.twitter.com/sitedocs
- Instagram: www.instagram.com/sitedocs
9. J. J. Keller Safety Management Suite
The Safety Management Suite from J. J. Keller is an online platform that combines compliance tools, training resources, and safety program management in one place. It includes modules for incident tracking, chemical management, audits, and safety plans, along with mobile access so teams can manage tasks from anywhere. The platform is built to centralize activities that are often spread across multiple systems, which helps organizations keep records consistent and up to date.
They also provide flexibility in how organizations roll out the platform, with options for single users, groups, or enterprise-wide setups. Features like role-based permissions, customizable reporting, and onboarding support are included in different editions. Training is another core element, with access to hundreds of programs and thousands of resources developed by J. J. Keller’s compliance experts. By combining training, regulatory updates, and safety management in one system, the suite is designed to fit organizations of different sizes and industries.
Key Highlights:
- Incident, injury, and chemical management tools
- Safety plans and audit checklists
- Mobile-friendly access for field teams
- Role-based permissions and customizable reporting
- Regular regulatory updates and expert resources
Services:
- Safety program planning and tracking
- Incident and injury reporting
- Chemical safety data sheet (SDS) management
- Workforce training and e-learning resources
- Audit and inspection management
Contact Information:
- Website: www.jjkellersafety.com
- LinkedIn: www.linkedin.com/company/j–j–keller-&-associates-inc-
- Phone Number:Â 1-833-813-7268Â
- Twitter: x.com/jjkeller
- Instagram: www.instagram.com/jjkellerassoc
- Email: safetysupport@jjkeller.com
10. Quentic
Quentic provides a cloud-based platform that unifies EHSQ and ESG management. Their system covers occupational health and safety, environmental compliance, sustainability, and quality processes, all within one framework. Modules can be combined to fit the needs of different organizations, whether that’s handling hazardous chemicals, managing audits, or monitoring sustainability indicators. With mobile access and integrations, the platform is designed to connect stakeholders and data across departments, reducing the gaps that come with separate tools.
They also emphasize certification readiness and legal compliance. Built-in support helps organizations align with ISO standards such as ISO 9001, ISO 14001, and ISO 45001. Real-time analytics provide a view of performance metrics, while features like online instructions and control of work help standardize processes across sites. For businesses balancing safety, quality, and ESG reporting, Quentic offers a way to centralize management while keeping information accessible to both office and field users.
Key Highlights:
- Integrated EHSQ and ESG modules
- Occupational safety, chemical, and environmental management
- Real-time analytics with Quentic Analytics
- ISO certification support and legal compliance tools
- Mobile access through the Quentic App
Services:
- Health and safety program management
- Hazardous chemical tracking
- Environmental and sustainability reporting
- Quality and risk management
- Online training and employee instruction
Contact Information:
- Website: www.quentic.com
- App Store: apps.apple.com/us/app/quentic
- LinkedIn: www.linkedin.com/company/quentic-group
- Phone Number: +49 30 921 0000 0
- Facebook: www.facebook.com/QuenticGroup
- Twitter: x.com/Quentic_Group
11. KPA Flex
KPA Flex is an EHS software platform designed to centralize safety processes for organizations with distributed teams. It brings together incident management, SDS access, training, inspections, and contractor oversight in one system. Employees and managers can use the mobile app to conduct audits, complete forms, and access resources on or offline, which helps keep reporting consistent even in field settings. Dashboards and configurable forms let teams adapt the platform to their workflows while maintaining compliance visibility.
They also extend the system with tools for asset tracking, ESG reporting, and contractor management. Safety Data Sheets are integrated into the platform, giving quick access to chemical information, while the compliance calendar helps organizations stay on top of regulatory deadlines. By combining mobile accessibility with data-driven insights, KPA Flex supports both day-to-day safety tasks and longer-term compliance goals across industries such as construction, manufacturing, and utilities.
Key Highlights:
- Mobile access with offline functionality
- Incident tracking and reporting
- SDS management with large database access
- Asset management using QR codes
- Configurable forms and dashboards
- Compliance calendar for regulatory tasks
Services:
- Incident and injury management
- Safety training and e-learning
- Chemical safety and SDS tracking
- Asset and contractor oversight
- ESG and sustainability monitoring
Contact Information:
- Website: kpa.io
- App Store: apps.apple.com/ua/app/kpa-flex-safety-management
- Google Play: play.google.com/store/apps/hazardscout&pcampaignid
- LinkedIn: www.linkedin.com/company/kpa-llc
- Address: 11080 CIRCLE POINT ROAD SUITE 200 WESTMINSTER
- Phone Number: 866-356-1735
- Twitter: x.com/KPAonline
- Email: info@kpa.io
12. Evotix
Evotix offers an EHS and ESG platform that combines more than 25 modules into a single system. Their software covers incident management, audits, training, chemical records, and contractor oversight, along with sustainability reporting and environmental compliance. The platform is built to give organizations one dashboard for safety and sustainability activities, reducing the need to manage separate tools. With mobile access, workers can log hazards, complete inspections, or submit observations directly in the field.
They also provide tools for automation and analytics. Workflows can be set up to streamline recurring processes, while AI-enabled guidance supports reporting and corrective actions. The system includes features for occupational health, industrial hygiene, and behavior-based safety, alongside sustainability and permit management. Evotix emphasizes adaptability, allowing organizations in sectors like construction, oil and gas, education, or manufacturing to configure the platform to their specific risks and compliance needs.
Key Highlights:
- Incident, audit, and training management
- Mobile-first reporting and inspections
- Automated workflows and AI-enabled insights
- Configurable dashboards for organization-wide use
Services:
- Safety and incident management
- Chemical and SDS tracking
- Training and e-learning for workers
- ESG and sustainability reporting
- Risk, audit, and compliance management
Contact Information:
- Website: www.evotix.com
- LinkedIn: www.linkedin.com/company/evotix
- Address: Prism House, 2 Rankine Avenue East Kilbride G75 0QF United Kingdom
- Phone Number: +44 (0) 161 521 8490
- Facebook: www.facebook.com/evotixEHS
- Twitter: x.com/evotix_
- Instagram: www.instagram.com/evotix_
13. Safety Reports
Safety Reports delivers a set of mobile-first applications that cover inspections, training, incident tracking, and observations in one framework. Their platform is designed to replace paper-based processes with digital tools that can be used on-site or offline, allowing teams to record safety data in real time. With dedicated apps for inspections, job safety analyses, and forms, organizations can streamline reporting while ensuring data is consistent across worksites.
They also provide dashboards and analytics to identify trends and support compliance with OSHA standards. Features such as secure integration with single sign-on, encrypted storage, and API connections allow organizations to control data flow while maintaining security. The system is scalable, making it suitable for both small teams and large enterprises that want to use a single platform for safety observations, training delivery, and incident management.
Key Highlights:
- Mobile apps for inspections, training, incidents, and observations
- Offline functionality for remote worksites
- Dashboards and analytics for trend analysis
- OSHA-aligned compliance support
- Secure architecture with SSO and API integration
Services:
- Safety inspections and job safety analyses
- Incident and observation reporting
- Digital safety forms and data capture
- Training delivery and tracking
- Compliance monitoring with built-in standards
Contact Information:
- Website: www.safety-reports.com
- App Store: apps.apple.com/us/developer/safety-reports-com-inc
- Google Play: play.google.com/store/apps/safetyreports.unified
- LinkedIn: www.linkedin.com/company/safety-reports-inc-
- Address: 400 Inverness Pkwy Suite 250 Englewood
- Phone Number: 402-403-6575
- Facebook: www.facebook.com/safetyreports1
- Twitter: x.com/SafetyReports1
- Instagram: www.instagram.com/safetyreportsapp
- Email: support@safety-reports.com
14. My Compliance Management
My Compliance Management is a cloud-based platform designed to bring environmental, health, safety, and quality compliance tasks into one system. It allows organizations to move away from scattered spreadsheets and manual tracking by offering modules for incident reporting, audits, risk assessments, contractor oversight, and document control. Automated reminders and email alerts are built in to help teams keep on top of expiring training, permits, or certifications.
They also provide a full set of mobile apps for field use, covering audits, incidents, non-conformance reports, actions, risk assessments, and asset management. This means teams can capture issues, update records, and assign actions directly from a phone or tablet, even offline. Alongside these features, the platform includes a legal register builder, COSHH and SDS database, training integration, and asset registers, making it a broad toolset for managing compliance requirements in one place.
Key Highlights:
- Cloud-based compliance management platform
- Incident, audit, risk, and non-conformance modules
- Automated reminders and email notifications
- Mobile apps for audits, incidents, actions, and assets
- Integrated legal register and substance database
Services:
- Incident and accident reporting
- Risk assessment and audit management
- Training records and course integration
- Contractor and permit management
- Asset tracking and document control
Contact Information:
- Website: my-compliance.co.uk
- App Store: apps.apple.com/gb/app/my-compliance-vision
- Google Play: play.google.com/store/apps/mycompliance.vision
- LinkedIn: www.linkedin.com/company/my-compliance-management
- Address: Unit 6A Clarence House, Clarence Street, Chorley, PR7 2AT
- Phone Number: 01726 216 996
- Facebook: www.facebook.com/MYComplianceMangement
- Twitter: x.com/my_compliance
- Email: info@my-compliance.co.uk
Conclusion
Safety management system software has moved far beyond spreadsheets and paper checklists. The tools available today bring together compliance tracking, training, incident management, chemical records, audits, and even ESG reporting into one place. While each platform takes a slightly different approach, the common thread is helping organizations stay on top of their responsibilities without adding extra layers of admin.
Whether it’s a university managing lab safety, a manufacturer handling chemicals, or a construction firm keeping workers compliant on-site, these systems make it easier to connect everyday safety tasks with broader compliance goals. Choosing the right software comes down to the scale of your operations, the features you need most, and how well the platform fits into your existing workflows. In the end, the goal is simple: safer workplaces, clearer processes, and fewer surprises when it comes to compliance.
