Keeping a fleet on the road isn’t just about getting vehicles from point A to point B. Behind every trip, there are tasks like driver checks, inspection records, maintenance schedules, and regulatory paperwork. When these responsibilities are spread across spreadsheets or paper files, small details can slip through the cracks and create compliance risks. Fleet compliance software helps centralize these processes, making it easier to track requirements, stay ahead of deadlines, and cut down on unnecessary risk.

What follows is a list of top fleet compliance software solutions available today. Each platform approaches compliance differently, but they all focus on the same outcome – simplifying the work of staying safe, compliant, and organized.

1. CampusOptics

We use CampusOptics to show how fleet compliance can be tied directly into broader safety and risk workflows. While it wasn’t built only for vehicles, the platform’s structure works well for managing inspection schedules, documenting incidents, and maintaining asset visibility across departments. This means your fleet can be managed in the same system as labs, buildings, and equipment, helping standardize how you track compliance, address issues, and manage protocols tied to higher-risk activities.

Having everything centralized reduces the back-and-forth between spreadsheets, paper checklists, and disconnected systems. The ability to assign tasks, scan barcodes during inspections, and create remediation workflows means less chasing for updates. It may not have every transport-specific feature, but for organizations already managing EHS or facility operations in CampusOptics, using it for fleet safety and compliance fits naturally into the bigger compliance picture.

Key Highlights:

• Web and mobile access for asset inspections and reporting
• Supports issue remediation workflows and escalation
• Barcode and QR scanning to pull up asset or vehicle records
• Customizable inspection templates and safety protocols
• Incident reporting tied to investigation tracking

Who it’s best for:

• Higher education institutions with mixed fleets and facilities
• Safety teams already using CampusOptics for other assets
• Organizations that need inspection workflows, not telematics
• Users who value integration over specialized fleet-only features

Contact Information:

• Website: www.campusoptics.com
• App Store: apps.apple.com/us/app/campusoptics
• Google Play: play.google.com/store/apps/campusoptics.app
• E-mail: contact@campusoptics.com
• Address: 7951 Shoal Creek Blvd., Suite 275, Austin, TX 78757
• Phone: (888)748-7652

2. Whip Around

Whip Around is built specifically around day-to-day fleet compliance needs. Their system supports digital inspections, real-time maintenance alerts, and recordkeeping that helps teams stay prepared for audits or enforcement stops. What makes it stand out is how tightly the workflow loops together – from DVIRs through to roadside access to documents – all in one app.

Instead of bouncing between paper forms, text chains, and disconnected reports, users access digital logs and maintenance history on their phones to support compliance. It also helps drivers, mechanics, and managers stay on the same page when it comes to resolving issues and tracking maintenance timelines. The platform keeps things practical and focused, which tends to reduce admin time while improving visibility across the board.

Key Highlights:

• DVIR tracking with alerts for missed inspections
• Mobile access to licenses, logs, and registration docs
• Maintenance schedules with recordkeeping tools
• Support for roadside enforcement and DOT audits
• Digital logs tied to mechanics, drivers, and fleet managers

Who it’s best for:

• Operators managing DOT or CSA compliance
• Teams focused on vehicle safety documentation
• Fleets looking to ditch paper inspection workflows
• Managers needing fast access to audit-ready reports

Contact Information:

• Website: whiparound.com
• App Store: apps.apple.com/us/app/whip-around-dvir
• Google Play: play.google.com/store/apps/whiparound.app
• Facebook: www.facebook.com/Whiparound
• Twitter: x.com/whiparoundapp
• LinkedIn: www.linkedin.com/company/whip-around
• Instagram: www.instagram.com/whiparound
• Address: 2051 San Elijo Avenue, Cardiff, CA 92007
• Phone: +1 844-537-2100

3. Geotab

Geotab’s fleet compliance tools are part of a larger platform that spans tracking, routing, and safety systems. They focus heavily on aligning with DOT, FMCSA, and IFTA rules, which makes them a solid fit for operators working across states or regions. Features like ELD, DVIR, and HOS tracking sit under one interface that integrates with a range of third-party add-ons.

Their system is built for high-volume fleets that need automation to keep up. Automated logs, pop-up reminders, and reporting dashboards make it easier for drivers to stay on top of inspections and hours, while giving managers real-time alerts and audit-ready summaries. They also support Canadian and cross-border compliance, which adds flexibility for multi-region fleets.

Key Highlights:

• ELD, DVIR, HOS, and IFTA tracking
• FMCSA and DOT rule alignment
• Real-time alerts and audit prep tools
• Cloud-based data access across devices

Who it’s best for:

• Fleets operating under FMCSA or DOT regulation
• Cross-border and Canadian transport operators
• Companies needing ELD and HOS automation
• Safety teams managing large vehicle volumes

Contact Information:

• Website: www.geotab.com
• Facebook: www.facebook.com/Geotab
• Twitter: x.com/geotab
• LinkedIn: www.linkedin.com/company/geotab
• Address: 2440 Winston Park Drive, Oakville, Ontario, L6H 7V2, Canada
• Phone: 1-877-513-5167

4. Manage Vehicle

Manage Vehicle is built for Australian transport operators juggling fleet, driver, and compliance workflows. The platform combines telematics, maintenance, fatigue management, and job dispatch into one system. Users lean on it to simplify compliance records, reduce paper use, and track fatigue risks or training gaps across their staff.

The software supports both light and heavy vehicles, with tools like GPS tracking, dashcams, work diaries, and digital inspection logs. For teams working in industries like logistics, construction, or rentals, it helps centralize the details – maintenance alerts, job assignments, shift photos, incidents, and more – all from a single dashboard.

Key Highlights:

• Pre-start inspections and digital maintenance logs
• Fatigue and distraction monitoring
• Shift records, job dispatch, and POD tracking
• Safety events reported from dashcams and telematics
• Driver and asset recordkeeping in one system

Who it’s best for:

• Australian operators under HVNL or NHVR regulation
• Transport companies with mixed vehicle types
• Managers handling fatigue risk and mass compliance
• Teams needing fleet and job tracking in the same tool

Contact Information:

• Website: managevehicle.com
• E-mail: sales@managevehicle.com
• Facebook: www.facebook.com/managevehicle
• LinkedIn: www.linkedin.com/company/managevehicle
• Address: 5 Egan Lane, Lyndhurst, VIC, 3975, Australia
• Phone: 0444 555 933

5. Aquarius IT

Aquarius IT offers a connected system for transport operators who want to keep vehicle compliance tied to maintenance, documentation, and driver activity in one place. Their platform is structured around core tasks like planning inspections, storing records, and tracking maintenance across various vehicle types.

The platform is especially focused on aligning with industry frameworks like DVSA Earned Recognition. Whether the task is scheduling vehicle servicing or maintaining an asset log for forklifts, it’s handled in a consistent way through digital forms and structured logs. It’s not overbuilt or overcomplicated – just a straightforward tool aimed at helping transport managers stay organized and reduce admin load.

Key Highlights:

• Digital planning and audit trails for asset maintenance
• Recordkeeping for a range of vehicle and asset types
• Paperless POD management and invoicing support
• Built-in alignment with DVSA Earned Recognition standards
• Transparent subscription pricing

Who it’s best for:

• UK-based transport operators with compliance obligations
• Teams managing both heavy and light vehicles
• Users looking for structured logs without software bloat

Contact Information:

• Website: www.aquariusit.com
• Facebook: www.facebook.com/AquariusITTeam
• Twitter: x.com/Aquarius_IT
• LinkedIn: www.linkedin.com/company/aquarius-it-ltd
• Instagram: www.instagram.com/aquariusitltd
• Address: Unit W2, Warwick House, 18 Forge Lane, Minworth Industrial Estate, Sutton Coldfield, B76 1AH
• Phone: 0330 333 8788

6. Flagship Partners

Flagship’s fleet software is built around modular tools that cover specific areas of compliance – tachograph analysis, daily vehicle checks, fleet maintenance, license tracking, and workshop records. Each module functions independently but can be integrated into a unified workflow, making it easier for teams to focus on one area at a time or build a broader system over time.

The platform supports compliance with DVSA Earned Recognition by default, which makes it a practical fit for operators aiming to meet or exceed safety benchmarks. Features like digital checklists, time-stamped photo evidence, and automatic alerts help streamline routine admin tasks while improving documentation. It’s not designed for flash – it’s a tool for people who want to know exactly what’s going on with their fleet and drivers, without spending their day chasing forms.

Key Highlights:

• Daily vehicle checks with time and location stamps
• License and renewal tracking with automated alerts
• Fleet maintenance logs with historical tracking
• Workshop module for internal inspection management
• Integrated support for DVSA Earned Recognition KPIs

Who it’s best for:

• Fleets needing a modular compliance system
• Operators under DVSA or similar regulatory oversight
• Transport managers who value photo-based checks
• Teams with in-house workshop inspection routines

Contact Information:

• Website: www.flagshippartners.co.uk
• E-mail: hello@flagshippartners.co.uk
• Facebook: www.facebook.com/FlagshipPartners
• Twitter: x.com/flagshippartner
• LinkedIn: www.linkedin.com/company/flagship-partners
• Instagram: www.instagram.com/flagshippartners
• Phone: 03300 553643

7. Motive

Motive brings a compliance layer to a broader operational platform that already includes telematics, safety, and fleet monitoring. Their system supports standard compliance needs – like ELD, DVIR, and HOS tracking – while also helping teams automate parts of the process, reduce paperwork, and connect drivers with real-time safety alerts. It’s designed with a focus on user experience, especially through its Driver App and Vehicle Gateway.

They position compliance as something to embed into daily operations, not just check off. With mobile-friendly inspection workflows, built-in reminders, and automated log syncing, the goal is to cut down on manual tasks and help teams stay audit-ready without feeling buried. It also supports both U.S. and Canadian compliance frameworks, so it works for cross-border carriers as well as domestic fleets.

Key Highlights:

• Mobile DVIR and HOS tracking via Driver App
• Automated log syncing and reminders
• CSA score monitoring and coaching workflows
• Live data via Vehicle Gateway integration
• Support for U.S. and Canada ELD requirements

Who it’s best for:

• Fleets operating across the U.S. and Canada
• Companies aiming to automate compliance tasks
• Teams using the Motive platform for broader operations
• Managers looking to tie safety and compliance together

Contact Information:

• Website: gomotive.com
• E-mail: support@gomotive.com
• Facebook: www.facebook.com/GoMotive.Inc
• Twitter: x.com/Motive_inc
• LinkedIn: www.linkedin.com/company/motive-inc
• Instagram: www.instagram.com/motive_hq
• Address: 55 Hawthorne Street, Suite #500, San Francisco, CA 94105
• Phone: +1 855-511-3529

8. Teletrac Navman

Teletrac Navman’s DIRECTOR platform focuses on streamlining compliance tasks through one connected system. Fleet managers use it to monitor HOS, DVIRs, IFTA, and CSA-related factors in a single dashboard. It replaces fragmented paperwork with an automated setup that simplifies both daily tracking and longer-term audit readiness. Drivers interact with in-vehicle ELDs, which log hours, issue alerts, and feed data back to management in real time.

The platform is geared toward helping companies reduce manual oversight while still meeting federal regulations. From a driver’s perspective, it removes the hassle of handwritten logs and introduces some protection against overwork by providing automatic cutoffs and alerts. From a management angle, the consistency of data collection and easy access to records help teams avoid compliance gaps and focus on operations.

Key Highlights:

• Tracks HOS, DVIRs, and IFTA data in one portal
• ELD alerts drivers to upcoming shift limits
• Managers access ECM-based compliance records
• CSA-related data tied into daily operations
• Cuts down manual entry with connected workflows

Who it’s best for:

• U.S.-based fleets managing DOT compliance
• Companies replacing paper-based driver logs
• Teams needing consistent audit-ready records
• Operators prioritizing HOS and safety tracking

Contact Information:

• Website: www.teletracnavman.com
• Facebook: www.facebook.com/TeletracNavman
• Twitter: x.com/teletracnavman
• LinkedIn: www.linkedin.com/company/teletracnavman
• Address: 3100 Sanders Rd, Suite 150, Northbrook, IL 60062
• Phone: +1 800.894.1881

9. MiX by Powerfleet

MiX by Powerfleet treats compliance as a built-in layer across its larger fleet management platform. The software monitors driver hours, logs, and behavior while connecting that data to vehicle maintenance and performance tracking. The idea is to help fleets reduce violations and stay within safety standards while also identifying operational risks. Compliance tools sit alongside broader telematics and efficiency features, making it easier to keep everything aligned.

The software’s features focus on automating routine checks, alerting teams to risky behavior, and maintaining full visibility over who is operating what vehicle. Real-time alerts and tamper-proof data handling support better decision-making and protect against manipulation. While it’s built to help teams meet legal requirements, it’s also positioned to reduce unnecessary cost and time loss tied to preventable non-compliance issues.

Key Highlights:

• Driver logs for HOS and fatigue tracking
• Driver ID for behavior accountability
• Real-time alerts for safety risks
• Tampering prevention for log reliability
• Reporting tools for compliance oversight

Who it’s best for:

• Operators focused on behavior-based safety policies
• Fleets wanting automated HOS and fatigue tracking
• Teams looking for integrated safety and compliance data
• Companies aiming to improve operational consistency

Contact Information:

• Website: www.mixtelematics.com
• Twitter: x.com/MiXTelematics
• LinkedIn: www.linkedin.com/company/powerfleetafrica
• Instagram: www.instagram.com/mixtelematics
• Address: 750 Park of Commerce Blvd, Ste 310 Boca Raton FL 33487 USA
• Phone: +1 877 585 1088

10. Fleet Complete (Powerfleet)

Fleet Complete, now part of Powerfleet, combines core compliance features with inspection tracking and alert systems designed to reduce downtime and violations. Their tools support ELD, DVIR, HOS, and IFTA management, along with real-time vehicle inspection reporting through mobile apps. Fleets use the platform to centralize their data and respond quickly to maintenance needs, unsafe driving, or missing records.

The system allows teams to store, retrieve, and share logs on demand, simplifying the audit process and minimizing disruptions during roadside checks. Drivers get automated reminders and managers receive alerts on safety issues or defect repairs. The software is built to meet both U.S. and Canadian regulatory standards, making it a cross-border-ready option for teams that operate across regions.

Key Highlights:

• ELD and HOS compliance for U.S. and Canada
• DVIR tracking with mobile access
• Alerts for unsafe behavior and defect issues
• Real-time inspection and maintenance data
• Secure data storage with reporting tools

Who it’s best for:

• Cross-border fleets needing dual compliance support
• Teams aiming to simplify DVIR and HOS reporting
• Operators focused on CSA scores and roadside readiness
• Managers needing on-demand access to compliance logs

Contact Information:

• Website: www.fleetcomplete.com
• Facebook: www.facebook.com/FleetComplete
• Twitter: x.com/fleetcomplete
• LinkedIn: www.linkedin.com/company/fleet-complete
• Address: 18 King St E #1800, Toronto, ON M5C 1C4, Canada
• Phone: +1 416 944 0863

11. FleetDrive 360

FleetDrive 360 provides a centralized platform for managing both vehicle and driver compliance under FMCSA and DOT requirements. Their system brings together document storage, expiration alerts, drug and alcohol testing records, qualification files, and accident logs in one place.

They also offer built-in tools for driver onboarding and communication, so fleets can handle everything from qualification checks to real-time notifications in one workflow. Managers can monitor upcoming deadlines and take action without relying on manual reminders. For organizations looking to avoid fines or missed steps, the structure makes it easier to stay on track with day-to-day compliance responsibilities.

Key Highlights:

• Centralized platform for FMCSA and DOT compliance
• Driver qualification file and drug testing integration
• Real-time alerts for expiring documents
• Cloud access for records via mobile or desktop
• Tools for onboarding and contacting drivers

Who it’s best for:

• Fleets needing an all-in-one compliance hub
• Safety managers overseeing both vehicle and driver records
• Operators focused on reducing paperwork and admin time
• U.S.-based carriers working under FMCSA oversight

Contact Information:

• Website: www.fleetdrive360.com
• E-mail: sales@fleetdrive360.com
• Facebook: www.facebook.com/fleetdrive360
• LinkedIn: www.linkedin.com/company/fleetdrive-360
• Instagram: www.instagram.com/fleetdrive360
• Phone: (470) 598-1501

12. Fleetio

Fleetio centers its platform on visibility and speed, helping teams manage inspections, maintenance, repairs, and compliance from one interface. While it’s not compliance-only software, it gives fleets a way to stay ahead of inspection failures, catch service milestones, and assign repair work quickly. The system leans heavily into preventive maintenance and structured workflows that support safer, more reliable fleet operations.

With tools like digital inspections, automated reminders, mobile-friendly dashboards, and integration with maintenance shops, Fleetio reduces the chance of compliance tasks slipping through the cracks. The emphasis is on connecting data across assets, drivers, and parts so managers can make quick decisions based on real-time inputs – not scattered logs or manual forms.

Key Highlights:

• Preventive maintenance scheduling and alerts
• Digital inspections with failure tracking
• Work order management and repair workflows
• Integration with fuel cards and parts inventory
• Dashboards for asset cost, usage, and downtime

Who it’s best for:

• Fleets prioritizing repair speed and service accuracy
• Teams replacing spreadsheets with centralized workflows
• Managers focused on inspection tracking and cost control
• Operators needing flexible maintenance scheduling

Contact Information:

• Website: www.fleetio.com
• App Store: apps.apple.com/us/app/fleetio-go-fleet-management
• Google Play: play.google.com/store/apps/fleetio.go_app
• E-mail: help@fleetio.com
• Facebook: www.facebook.com/fleetio
• Twitter: x.com/fleetio
• LinkedIn: www.linkedin.com/company/fleetio
• Instagram: www.instagram.com/fleetio
• Address: 1900 2nd Ave North, Suite 300, Birmingham, AL 35203
• Phone: 1 (800) 975-5304

13. FleetCheck

FleetCheck offers a system designed to consolidate vehicle and driver information in a single place, with a strong focus on everyday compliance tasks like MOTs, license checks, safety inspections, and service intervals. For companies managing fleets with limited support staff – or where compliance isn’t someone’s full-time role – FleetCheck simplifies oversight with reminders, checklists, and driver app support.

The platform also helps fleets involved in DVSA Earned Recognition by ensuring key data isn’t scattered across spreadsheets. Managers can generate reports, track upcoming tasks, and respond to defects as they’re logged. For users transitioning from manual processes, FleetCheck brings structure without adding unnecessary complexity.

Key Highlights:

• Vehicle and driver records in one system
• Safety inspections and daily check tracking
• Reminders for MOTs, licenses, and servicing
• Support for DVSA Earned Recognition participants
• Driver app for pre-use defect reporting

Who it’s best for:

• UK-based fleets needing DVSA compliance tools
• Teams transitioning from spreadsheets to software
• Operators looking for structured daily check processes
• Fleet managers with limited admin capacity

Contact Information:

• Website: www.fleetcheck.co.uk
• E-mail: info@fleetcheck.co.uk
• Address: 701 Stonehouse Park, Sperry Way, Stonehouse, Gloucestershire, GL10 3UT
• Phone: 01666 575900

14. Civica TranSend

Civica TranSend is a fleet management platform built around centralization and practicality. It helps organizations move away from paper-heavy processes and gives teams better visibility into what’s happening with their vehicles, drivers, and maintenance schedules. Everything from vehicle lifecycle tracking to service alerts lives in one system that can be accessed remotely and shared across teams.

One area it leans into is compliance – setting alerts for MOT deadlines, tracking grey fleet documentation, and helping ensure nothing slips through the cracks. Whether maintenance is handled in-house or outsourced, the platform pushes updates through email or SMS, which helps with coordination and reduces delays. It’s designed less for fancy dashboards and more for keeping things from falling apart when you’re managing a mixed or aging fleet.

Key Highlights:

• Tracks vehicles, trailers, and equipment from acquisition to disposal
• Custom alerts for inspections, licensing, and service due dates
• Grey fleet tracking for personal vehicles used at work
• Mobile-friendly dashboard with real-time visibility
• Built to support internal and third-party maintenance workflows

Who it’s best for:

• Public sector or utility fleets with strict compliance needs
• Companies juggling internal assets and external contractors
• Organizations still relying on spreadsheets for maintenance tracking
• Teams managing both company-owned and employee-owned vehicles

Contact Information:

• Website: www.civica.com
• Twitter: x.com/CivicaUK
• LinkedIn: www.linkedin.com/company/civica
• Address: Second Floor, Station House, Stamford New Road, Altrincham, WA14 1EP
• Phone: +44 (0) 3333 214 914

15. DAT CleanFleet

DAT CleanFleet focuses narrowly on compliance in trucking – specifically drug and alcohol testing, training, and driver qualification management. It focuses on compliance tasks like drug and alcohol testing, training, and driver qualification management to meet federal safety standards. Testing is handled through a network of clinics nationwide, making it easier to manage drivers who operate across states.

The software also includes onboarding modules to educate drivers about industry requirements, test procedures, and what’s expected during safety audits. Everything feeds into a recordkeeping system that helps managers stay audit-ready without scrambling for documents. It’s not a broad fleet platform, but if your main concern is compliance, it does that one thing well.

Key Highlights:

• Nationwide access to drug and alcohol testing through CleanFleet
• Onboarding modules for training and safety compliance
• Tracks driver qualifications and licensing status
• Built-in support for DOT and FMCSA audit preparation
• Works as a standalone compliance layer for trucking companies

Who it’s best for:

• Trucking companies with distributed drivers across the U.S.
• Teams that need consistent testing access and audit trails
• Fleets that outsource most operational tracking but still need compliance coverage
• New carriers trying to meet DOT readiness without extra tools

Contact Information:

• Website: www.dat.com
• App Store: apps.apple.com/us/app/dat-one
• Google Play: play.google.com/store/apps/dat.unified
• E-mail: customer.support@dat.com
• Facebook: www.facebook.com/datfreight
• Twitter: x.com/datfreightteam
• LinkedIn: www.linkedin.com/company/dat-freight-and-analytics
• Instagram: www.instagram.com/datfreight
• Address: DAT Solutions, LLC 8405, SW Nimbus Ave. BEAVERTON, OR 97008
• Phone: (800) 547-5417

Conclusion

Keeping fleets compliant involves ensuring all regulatory requirements are met efficiently and consistently. Whether it’s a lapsed inspection, a missed drug test, or an expired license buried in someone’s inbox, the fallout always costs more than the fix. That’s where these tools come in. They don’t eliminate the work, but they give teams a clearer way to stay on top of it.

Each platform does it differently – some go wide and cover the whole fleet lifecycle, others drill into specific risks like testing or document control. What’s useful is that there’s no single right answer here. It depends on the size of the operation, how much is handled in-house, and how much risk a team is willing to take on manually. But either way, digitizing compliance isn’t a trend anymore. It’s just how people are trying to stay ahead before things break.