Dealing with workplace incidents isn’t just about filling out forms – it’s about keeping people safe and making sure small problems don’t turn into big ones. The right EHS incident reporting software can turn piles of paperwork into clear, actionable insights. From spotting hazards to assigning follow-ups and tracking trends, these tools make safety management faster, simpler, and a lot less stressful. Here’s a rundown of some of the top platforms that help teams stay on top of safety without drowning in admin.

1. CampusOptics

We handle incident reporting by connecting all aspects of campus safety in one place. Our platform lets us log incidents, assign follow-ups, and track resolutions directly through web or mobile, which makes the process easier for teams spread across campus. We focus on keeping everything organized – from inspections to chemical inventory and emergency pre-plans – so that incident data isn’t lost in paperwork or scattered spreadsheets. Having a centralized system helps us see patterns and understand where risks are, which makes addressing them more practical.

Using our mobile app, you can capture photos and videos, scan barcodes or QR codes, and even dictate notes on the go. This flexibility means we don’t have to be at a desk to keep records up to date. We also manage permits, safety training, and compliance calendars, so every part of incident management stays connected. Our goal is simply to give teams an easier way to see and act on safety issues as they happen.

Key Highlights:

• Centralized platform for EH&S and Fire & Life Safety
• Incident reporting and issue remediation tracking
• Mobile app with barcode/QR scanning and photo/video logging
• Safety inspections and asset management
• Emergency pre-plan documentation and updates
• Permit management and compliance tracking

Who it’s best for:

• Environmental Health & Safety teams
• Risk management professionals
• Fire & Life Safety staff
• Emergency planning coordinators

Contact Information:

• Website: www.campusoptics.com 
• E-mail: contact@campusoptics.com 
• Google Play: play.google.com/store/apps/campusoptics.app 
• App Store: apps.apple.com/us/app/campusoptics
• Address: 7951 Shoal Creek Blvd., Suite 275 Austin, TX 78757
• Phone: (888)748-7652

2. SafetyStratus 

SafetyStratus provides a cloud-based solution for EHS incident reporting, tailored for industries like healthcare, manufacturing, and higher education. Their platform enables teams to log incidents, track investigations, and assign corrective actions through an intuitive interface on web or mobile devices. Built to handle incident reporting across single or multiple sites, it ensures safety professionals can capture data quickly, even in fast-paced settings like construction or research labs. The system’s design prioritizes ease of use to keep reporting efficient.

Users, such as those at Kingsborough Community College, value the platform’s ability to generate clear, professional reports with minimal effort. Features like barcode scanning and offline functionality simplify on-site documentation, while real-time analytics help identify patterns to prevent future incidents. SafetyStratus integrates with existing workflows, allowing form customization without extensive technical support. It’s a practical tool for teams looking to maintain organized and effective incident reporting.

Key Highlights:

• User-friendly interface for incident reporting.
• Offline functionality for on-site data collection.
• Real-time analytics for identifying incident patterns.
• Customizable reporting forms with minimal IT reliance.

Who It’s Best For:

• Healthcare safety teams documenting workplace incidents.
• Manufacturing supervisors managing incident reports.
• Academia staff tracking lab or campus incidents.
• Organizations needing flexible incident reporting tools.

Contact Information:

• Website: www.safetystratus.com
• App Store: apps.apple.com/us/app/safetystratus
• Google Play: play.google.com/store/apps/safetystratus&pcampaignid
• E-mail: sales@safetystratus.com
• Facebook: www.facebook.com/SafetyStratus
• Twitter: x.com/SafetyStratus
• LinkedIn: www.linkedin.com/company/safetystratus-inc
• Address: 7924 Preston Rd STE 350, Plano, TX 75024
• Phone: +1 (844) 896-7572

3. VelocityEHS

VelocityEHS helps you track all kinds of incidents in one place. It’s mobile-friendly, so your team can log incidents and follow-ups without juggling a bunch of spreadsheets. Their AI tools flag high-risk near misses and give guidance on investigations and corrective actions, which helps catch issues before they become serious.

The Accelerate Platform keeps hazard identification, root-cause analysis, and corrective actions centralized. Reports, dashboards, and engagement tracking make it easy for everyone – from field staff to managers – to see what’s going on and stay compliant.

Key Highlights:

• Record and track all types of incidents via mobile or web
• AI-powered identification of high-risk near misses (PSIF)
• Root-cause analysis guidance built into investigations
• Assign and track corrective actions on the spot
• Centralized reporting and trend analysis with dashboards
• Hazard identification and management for the entire team

Who it’s best for:

• EHS and safety teams across industries
• Risk management professionals
• Operations managers overseeing workplace safety
• Staff responsible for compliance reporting and follow-up

Contact Information:

• Website: www.ehs.com
• Facebook: www.facebook.com/velocityehs
• Twitter: x.com/velocityehs
• LinkedIn: www.linkedin.com/company/velocityehs
• Address: 222 Merchandise Mart Plaza, Suite 1750 Chicago, IL 60654
• Phone: 1.866.919.7922

4. EHS Insight

EHS Insight centralizes all incident reporting, whether it’s a minor injury or a near miss. You can log details fast, investigate causes, and monitor corrective actions – all in one platform. They include OSHA-compliant reporting and root-cause tools, keeping your data neat and actionable.

It’s mobile-friendly and works offline, so staff can report incidents from anywhere. Custom workflows make it easy to review, escalate, and resolve incidents while keeping track of preventive measures. Basically, it helps teams stay compliant and continuously improve safety practices.

Key Highlights:

• Centralized incident reporting and tracking
• Root-cause analysis tools to prevent repeat incidents
• OSHA-compliant reporting forms (300, 300A, 301)
• Corrective and preventive action management with deadlines
• Mobile-friendly reporting with offline access
• Customizable workflows for review and escalation

Who it’s best for:

• EHS and safety teams across industries
• Compliance and risk management professionals
• Operations managers overseeing workplace safety
• Staff responsible for OSHA or regulatory reporting

Contact Information:

• Website: www.ehsinsight.com
• Twitter: x.com/ehsinsight
• LinkedIn: www.linkedin.com/company/ehs-insight
• Address: 800 Town and Country Blvd Suite 500 Houston, TX 77024
• Phone: 877-571-7475

5. EcoOnline

EcoOnline puts all your incident reporting in one spot. Log incidents, near misses, and hazards, then track follow-ups and investigations. It also supports root-cause analysis to help prevent similar problems down the line. Dashboards and reporting make it easy to see trends and stay consistent across sites.

Mobile reporting and automated notifications keep everyone engaged. Setup is fast, so your team can get started without disruption, and analytics help track trends, lost time, and performance. It’s basically designed to simplify incident management while giving you clear insights.

Key Highlights:

• Centralized incident reporting and tracking
• Advanced root-cause analysis tools
• Mobile-friendly reporting with real-time updates
• Configurable dashboards and analytics
• Automated notifications and task tracking
• Quick setup and easy implementation

Who it’s best for:

• Safety and EHS teams across multiple sites
• Managers tracking incidents and compliance
• Operations staff overseeing workplace safety
• Organizations needing real-time reporting and analytics

Contact Information:

• Website: www.ecoonline.com
• Address: Aldgate Tower, 2 Leman Street, London, UK E1 8FA
• Phone: (+44) 20 8133 4551

6. Optial

Optial focuses on making incident management visible and structured. Teams can log incidents in real-time, categorize them, and attach evidence for a clearer picture. It supports thorough investigations, links incidents to organizational risks, and tracks corrective and preventive actions until they’re resolved.

It also has analytics and interactive dashboards, showing trends, lost time, and overall EHS performance. Customizable reporting and audit trails help meet regulatory requirements, and it integrates with existing systems for consistent data management.

Key Highlights:

• Real-time incident logging and categorisation
• Corrective and preventive action tracking
• Advanced analytics and interactive dashboards
• Customisable reporting and audit trails
• Lost time tracking for productivity insights
• Integration with existing systems and workflows

Who it’s best for:

• EHS and safety teams managing multiple sites
• Managers overseeing incident investigations
• Operations staff tracking workplace risks
• Organisations needing clear, data-driven insights into incidents

Contact Information:

• Website: www.optial.com
• E-mail: request@optial.com
• Address: 1 Red Place, London W1K 6PL United Kingdom
• Phone: +44 20 7247 7673

7. Cority

Cority helps you capture, investigate, and track incidents across sites and business units. You can report incidents online or offline, so everything gets documented quickly. Configurable investigations and standardized workflows make root-cause analysis and follow-ups easier to manage.

The platform has dashboards, KPIs, and real-time alerts, so teams can see trends and performance at a glance. Mobile reporting encourages field staff participation, and analyzing trends helps organizations reduce risk and improve safety culture.

Key Highlights:

• Mobile-enabled incident reporting, online or offline
• Standardised root cause analysis and investigation workflows
• Action tracking and escalation with ownership assignment
• Centralised incident register and integrated audit trail
• Role-based dashboards and KPIs for monitoring trends
• Real-time notifications and alerts

Who it’s best for:

• EHS teams managing multiple locations or business units
• Field staff needing mobile reporting tools
• Managers tracking incident investigations and follow-up
• Organisations aiming for consistent, data-driven safety oversight

Contact Information:

• Website: www.cority.com
• Address: Greenstone (North America) 60 East 42nd Street, Suite 1810 New York, NY 10165 U.S.A.
• Phone: 1-800-276-9120

8. Workhub

Workhub lets teams log incidents in detail and turn each one into a learning opportunity. You can record date, time, location, people involved, and environmental factors. Photos and documents can be attached, and injuries are tracked with lost or restricted work time.

Admins can assign investigators to dig into root causes and track corrective actions. Charts and graphs show trends, lost time, and costs, giving a clearer picture of safety patterns and areas to improve

Key Highlights:

• Detailed incident logging with photos, assets, and environment tracking
• Injury tracking with lost and restricted work time
• Root cause analysis categorised by type and factor
• Assign investigators and attach supporting documents
• Action item tracking for corrective measures
• Admin charts and graphs for trend analysis

Who it’s best for:

• Organisations seeking detailed incident documentation
• Teams wanting to track injuries and lost work time
• Safety administrators managing investigations and corrective actions
• Companies looking to monitor trends and patterns in workplace safety

Contact Information:

• Website: www.workhub.com
• E-mail: support@workhub.com
• Facebook: www.facebook.com/workhubsoftware
• Twitter: x.com/workhubsoftware
• Instagram: www.instagram.com/workhubsoftware
• Phone: 1-888-668-6403

9. Ideagen EHS

Ideagen EHS is all about keeping incident management flexible and straightforward. Whether it’s an injury, an environmental issue, property damage, or even a fleet incident, you can log it quickly and track it from start to finish. The platform makes it easy to assign responsibility, follow up on actions, and get notifications sent to the right people. Dashboards give you both the big picture and a closer look at individual cases, so managers can keep tabs on trends across sites without getting lost in spreadsheets.

Investigations lean on tried-and-true methods like Six Sigma and the 5-Why approach, helping teams figure out the root causes behind each incident. It hooks into employee databases and worker compensation systems, automatically generating any necessary regulatory forms. You can even track near-misses and lost time, which makes it easier to improve safety culture and compliance over time.

Key Highlights:

• Incident reporting for injury, environmental, property, and fleet issues
• Root cause analysis with Six-Sigma and 5-Why methods
• Assign ownership and track corrective actions with notifications
• Dashboards for high-level and detailed views of incidents
• Integration with employee databases and third-party systems
• Near-miss analysis and safety trend monitoring

Who it’s best for:

• Organisations managing multiple incident types across sites
• Teams needing structured investigation and root cause tracking
• Managers who require dashboards and real-time visibility
• Companies looking to improve safety culture and regulatory compliance
• Businesses tracking lost time, near-misses, and corrective actions

Contact Information:

• Website: www.ideagen.com
• Facebook: www.facebook.com/Ideagensolutions
• Twitter: x.com/Ideagen_
• LinkedIn: www.linkedin.com/company/ideagen
• Address: 11710 Plaza America Drive Suite 2000 Reston VA 20190 United States
• Phone: +1 202 888 3560

10. Vatix

Vatix is made for teams that want to capture and manage safety incidents without fuss. You can log everything from accidents to near-misses, attach photos, and link people or assets involved. It’s easy to assign investigators, track actions, and get real-time notifications so nothing slips through the cracks. Dashboards give insights into trends, frequency, and lost time, helping managers prioritize what really needs attention.

The platform keeps you compliant too, supporting things like RIDDOR, and has tools for deeper investigations with root cause analysis. Action plans can be assigned to staff, and mobile access means reporting can happen anywhere – perfect if your team isn’t always at a desk.

Key Highlights:

• Capture incidents with detailed descriptions and photos
• Assign investigators and track corrective actions
• Real-time alerts and notifications for new reports
• Compliance tracking for RIDDOR reporting
• Analytics dashboards with customizable charts
• Mobile access for reporting and follow-up

Who it’s best for:

• Organizations managing multiple sites or teams
• Health and safety teams tracking incidents and compliance
• Managers needing insights into trends and lost time
• Companies that require mobile reporting and immediate notifications
• Teams looking to streamline action plans and follow-ups

Contact Information:

• Website: www.vatix.com
• E-mail: support@vatix.com
• Twitter: x.com/vatix
• LinkedIn: www.linkedin.com/company/vatixltd
• Address: 30 Great Guildford Street, London, SE1 0HS, UK
• Phone: 020 3991 5555

11. KPA

KPA makes incident reporting fast and actionable. Staff can log accidents, near-misses, or safety events from mobile or desktop, and notifications are sent instantly so managers can jump on issues right away. The dashboards show trends and safety metrics, helping teams make smarter decisions across sites.

One nice touch is the focus on near-misses, which helps spot risks before they turn into bigger problems. Flexible workflows let you assign actions, track follow-ups, and even integrate behavior-based safety programs, giving a fuller picture of workplace safety.

Key Highlights:

• Real-time incident reporting with mobile and desktop access
• Immediate notifications for quick response
• Near-miss tracking to prevent future incidents
• Dashboards for monitoring trends and safety metrics
• Flexible workflows for assigning and tracking corrective actions
• Support for behavior-based safety programs

Who it’s best for:

• Organizations needing fast, real-time incident reporting
• Safety managers tracking incidents and trends across multiple sites
• Teams focused on proactive hazard identification
• Companies that require mobile reporting and task assignment
• Businesses looking to integrate behavior-based safety insights into operations

Contact Information:

• Website: kpa.io
• Twitter: x.com/KPAonline
• LinkedIn: www.linkedin.com/company/kpa-llc
• Address: 11080 Circle Point Road Suite 200 Westminster, CO 80020
• Phone: 866-356-1735

12. AMCS

AMCS takes a structured approach to incident reporting, helping teams capture and analyze safety or environmental events. The platform encourages not just reacting to incidents, but understanding the workplace to spot potential risks. Employees can submit reports via mobile, tablet, or desktop, so data comes in from across sites in real time.

It also supports prioritization, investigations, and assigning corrective actions. Alerts can be customized so the right people know exactly what’s happening, and dashboards make it easy to track metrics and trends for compliance or internal review.

Key Highlights:

• Mobile and desktop reporting for flexibility
• Structured case reporting and classification
• Prioritization and investigation workflows
• Customizable notifications to alert relevant personnel
• Dashboards for monitoring KPIs, trends, and compliance
• Immediate reporting for official forms and internal evaluation

Who it’s best for:

• Organizations aiming to capture both incidents and observations
• Teams needing mobile access for reporting on the go
• Safety managers looking to assign corrective or preventive actions
• Companies requiring clear dashboards and trend analysis
• Workplaces seeking to foster a proactive safety culture

Contact Information:

• Website: www.amcsgroup.com
• E-mail: info@amcsgroup.com
• Facebook: www.facebook.com/AMCS.Group
• Twitter: x.com/amcsgroup1
• LinkedIn: www.linkedin.com/company/amcs-group
• Instagram: www.instagram.com/amcs_global
• Address: Willoughby House, 439 Richmond Rd TW1 2AG Richmond-upon-Thames United Kingdom
• Phone: +44 207 099 6126

13. Intelex

Intelex helps organizations track and analyze incidents from start to finish. It brings together all kinds of reports – injuries, illnesses, near-misses, environmental hazards, property damage – into one system. Staff can log incidents via mobile or desktop, and AI-assisted forms make reporting faster and more accurate.

Tools for root cause analysis, risk assessment, and follow-up keep problems from getting worse. Dashboards give a clear snapshot of safety metrics, and workflows help assign responsibilities. Compliance with OSHA, RIDDOR, ISO, and other standards is built-in, and photos, voice notes, and location info can be added for richer reports.

Key Highlights:

• Centralized tracking for multiple incident types
• Customizable forms and AI-assisted reporting
• Mobile and offline access for field reporting
• Root cause analysis and risk assessment tools
• Configurable dashboards to visualize safety metrics
• Compliance support with global regulatory standards

Who it’s best for:

• Organizations managing incidents across multiple locations
• Safety teams needing detailed analysis and root cause insights
• Frontline workers reporting incidents on the go
• Managers tracking compliance and safety performance
• Companies looking to integrate multiple types of incident data into one platform

Contact Information:

• Website: www.intelex.com
• E-mail: intelex@intelex.com
• Facebook: www.facebook.com/intelextechnologies
• Twitter: x.com/Intelex
• Instagram: www.instagram.com/intelextechnologies
• Address: 70 University Avenue, Suite 900 Toronto, ON M5J 2M4 Canada
• Phone: 1 877 932 3747

14. SafetyCulture

SafetyCulture is designed to make reporting simple for frontline teams. Workers can log incidents, follow procedures, and report from anywhere – online or offline. The platform encourages participation by keeping things easy, and real-time notifications mean managers stay in the loop.

It also helps with investigations and follow-up actions. You can track resolutions, generate compliance reports, and analyze trends over time. Integration with other tools and dashboards helps teams see the big picture and improve safety practices without drowning in paperwork.

Key Highlights:

• Simplified incident reporting for frontline workers
• Offline and multi-location reporting
• Root cause analysis and corrective action tracking
• Real-time notifications and alerts
• Integration with other tools and analytics dashboards
• Compliance documentation and reporting

Who it’s best for:

• Organizations with multiple worksites or remote teams
• Safety managers needing actionable insights from incident data
• Frontline employees who report incidents in real time
• Teams looking to consolidate safety processes into one platform
• Companies aiming to monitor trends and improve safety culture over time

Contact Information:

• Website: safetyculture.com
• E-mail: support@safetyculture.com
• Facebook: www.facebook.com/SafetyCultureTeam
• Twitter: x.com/SafetyCultureHQ
• LinkedIn: www.linkedin.com/company/safetyculturehq
• Instagram: www.instagram.com/safetyculturehq

15. IncidentReport.net

IncidentReport.net is a tool designed to make handling workplace incidents a lot less of a headache. Whether it’s an injury, a near miss, some property damage, a security issue, or even an environmental event, the platform lets teams log it quickly and easily. You can use their ready-made forms or tweak them to fit your specific needs. And with mobile access and a dedicated app, staff can report incidents right from the scene – no running back to a desk to fill out paperwork.

The platform covers the whole incident journey, from the initial report to investigations, corrective actions, risk assessments, and follow-ups. Notifications, dashboards, and reporting tools make it easier for teams to stay on top of trends, track hazards, and actually act on the data rather than letting it sit in a spreadsheet somewhere. Basically, it keeps everything in one place so organizations can see the big picture of workplace safety and make smarter decisions to prevent future problems.

Key Highlights:

• Wide range of incident forms and templates
• Mobile and web access for real-time reporting
• Custom workflows for notifications, escalations, and follow-ups
• Full incident lifecycle support: investigation, corrective action, risk assessment
• Dashboards and reporting for trend analysis
• Integration with safety management and compliance processes

Who it’s best for:

• Organizations managing diverse types of workplace incidents
• Teams needing flexible and customizable reporting workflows
• Staff and managers requiring mobile access to incident tools
• Companies looking to consolidate safety data and track trends
• Safety managers overseeing contractors, property, and environmental risks

Contact Information:

• Website: www.incidentreport.net

Conclusion

So, when it comes down to it, EHS incident reporting software isn’t just about ticking boxes or filling out forms. It’s really about giving teams the tools to catch problems early, see what’s going on in real time, and deal with issues before they snowball. Different platforms go about it in their own ways – some are big on flexible workflows, others make mobile reporting or dashboards the main focus – but the goal’s the same: helping organizations make smarter safety decisions without overcomplicating things.

At the end of the day, it’s all about keeping the workplace safe and manageable. When these tools are used consistently, they don’t just store data – they help teams learn from past incidents, stop the same mistakes from happening again, and keep safety front and center without burying staff under paperwork or confusing processes. It’s about working smarter, not harder.